14th European Conference on Eye Movements
19-23 August 2007 in Potsdam, Germany
Information for Talk and Poster Presenters
Information for poster presenters
Poster boards are 1.4 m (4'7") wide and 0.9 m (3') high. We recommend poster size around the European A0 paper size that is 1.2m x 0.8m, in landscape orientation.
The display board is made of white-laminated steel. We will provide magnets, Scotch Magic tape, and removable adhesive putty for fastening. We will also provide plastic pockets for distributing handouts.
Each poster is assigned a number that will correspond to its designated location in the display area.
There will be no access to power sockets in the display area.
Information for talk presenters
All talks are organized in parallel sessions except for the plenary session and invited talks. Time for oral presentations is 15 minutes followed by 5 minutes for questions (20 minutes in total). Keynote lectures are assigned 60 minutes in total, and we kindly ask our keynote speakers to set aside time for questions. Chairpersons are asked to enforce strict time limits to allow timely switching between sessions.
We assume oral presentations will use computer projection. You can upload your presentation from CD or USB memory stick. To this end we provide in each lecture room and in the conference office:
- - Windows laptop (e.g. MAXDATA, 512 MB RAM) with CD/DVD and USB Port
- - MS Windows XP Professional (Service Pack 2)
- - MS Powerpoint 2003
- - Adobe Acrobat Reader (8.1)
- - Internet Explorer 7
- - Firefox 2
- - Windows Media Player (11)
- - Quicktime (6.3)
- - RealPlayer (6.0.12)
- Mac OS X laptop (MacBook or G4-Powerbook) with DVD/CD and USB Port
- - OS X (10.4.10)
- - MS Powerpoint 2004 for Mac (11.3.5)
- - Keynote 3 (iWork '06)
- - Adobe Acrobat Reader (8.1)
- - Preview (3.0.9)
- - Safari (2.0.4)
- - Firefox (22.214.171.124)
- - Quicktime (7.2)
- - RealPlayer (10.1.0)
- - Windows Media Player (9.0)
- Overhead projector
- Speakers may want to bring overhead transparencies of their presentation as a backup.
We do not plan to provide slide or video projectors. Please get in touch with us as soon as possible if you have any special requests.
A few recommendations
In our experience, PDF versions of presentations are least susceptible to conversion problems between different languages, something that appears to be close to unavoidable at international conferences. You can generate a PDF version from MS Powerpoint (or whatever) by printing to a PDF file while in MS Powerpoint; use "Slides (with animations)" from the Print options.
Computers have only standard system fonts installed. If you use non-European characters or special symbols, you may need to import them as pictures. Please avoid graphics in .tif format! If you use embedded media (e.g., movies) in your presentation, specify them with relative, not absolute paths. If you do not know what these are, do not use embedded media in your presentation, but start them outside the presentation.
If you use many special, non-standard features for your presentation bring your own computer.
Pre-conference check for speakers in Monday sessions
We offer to check PPT or PDF files of speakers in Monday sessions before the conference if received by August 13, 24:00 CET, 2007. If you are in Europe, please send your file/s on a CD through postal service. You can do this also from outside Europe if you get guarantee of timely delivery. Otherwise, create a zip or gzip archive with your presentation file/s. If the .zip file is no larger than 12 mb, you can try sending it as an attachment to our webmaster. If the file is bigger, copy it to a local ftp or web server and send us a link/access code. This is actually the preferred way even for small files since mail delivery of large files is not reliable. If you have no ftp/web server available, contact our webmaster. We will check the presentation only for obvious problems (e.g., translation of characters, special symbols, overflow of text). Of course, you can update your presentation until the conference and bring the final version along, but if this early submission passes our check, you will know that there will be a "presentable" version on the computer in the lecture room of your talk.
Disclaimer: We do not want to be held responsible if we miss something!
Loading presentation files at conference
There are three options to upload your presentation, roughly sorted according to increasing stress for everybody involved:
(1) Speakers can check their presentation on a laptop, Windows or Mac OS X, in the conference office. Presentations left on those computers will be transferred to the computer in the appropriate lecture room if turned in on time. Place all files in a folder labeled with your name and the program code of your talk (AB-2-Name). If you present before lunch, please copy your presentation files to the computer in the conference office or hand in a CD or USB stick at the conference office during the day before your session. If you present after lunch, do it before 11 a.m. (i.e., end of coffee break) on the day of your session. Speakers in Monday morning sessions may want to send us their presentations ahead of time (see above).
(2) Speakers can put their presentation directly on the computer in the lecture room of their session. At the latest, this should be done during the 30-minute break before the session but not later than 10 minutes before the session starts. If you miss this deadline, you may have to upload your presentation at the beginning of your time slot. The set-up time will be counted as part of your presentation time.
(3) Speakers can connect their own computer during the 30-minute break before the session, but not later than 10 minutes before the session starts. As far as we know, current laptop power-supplies adapt to 220V provided in Germany, but it is your responsibility to check this for your computer. Irrespective of this you should bring a suitable electric adapter plug!
Do not assume that our computer projectors are configured to be compatible with your laptop! If you miss the 10-minute deadline, you may have to connect your computer at the beginning of your time slot. If you need to restart your computer, change monitor resolution, enable mirroring of displays, etc., this can easily take 3 to 5 minutes. The set-up time will be counted as part of your presentation time.
Disposal of your presentation files
We will delete all files at the end of each session.
Page last updated on 8 August 2007